How do I pair a job and manage job pairings for our ATS?

If you have existing jobs posted on your Wellfound account before syncing your ATS, you will be prompted to Pair Your Existing Jobs before you can continue adding new ones.

What does "pairing a job" mean and why is it important?

Job pairing connects your existing Wellfound job postings with corresponding roles in your ATS (Applicant Tracking System). This ensures that candidates who apply through Wellfound appear in the correct job pipeline within your ATS.

Since many teams have manually posted jobs with existing applicants already in their queue, it's essential to link these existing Wellfound postings to their matching ATS roles. Without proper pairing, candidate applications may not sync correctly between platforms.

How do I pair existing jobs with my ATS?

To setup an ATS follow this guide.

Step-by-step pairing process:

1. Publish jobs in your ATS - Ensure your jobs are created and published in your connected ATS system (Greenhouse, Ashby, Workable, or Lever.)
2. Access your sync page - Sign in to Wellfound and go to https://wellfound.com/recruit/ats/sync OR click the Settings button (gear icon) in the top right corner, then select ATS Integration

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3. Check for unsynced jobs - New jobs from your ATS will automatically appear in the Unsynced Jobs section at the bottom of the page. You'll see a message like "We found 3 active jobs." Note: New jobs typically take up to 12 hours to appear unless it is a brand new ATS connection.
4. Access the pairing window - After completing the initial sync steps above, you'll see the job pairing interface where you can connect existing Wellfound jobs with ATS roles.

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5. Review available jobs - On the pairing page, you'll see your existing Wellfound job postings on the left-hand side.
6. Select matching roles - For each Wellfound job listing, use the dropdown menu on the right to select the corresponding role from your ATS. The dropdown displays all your live, public ATS job postings.
7. Configure visa sponsorship (required) - For each paired job, specify whether your company sponsors U.S. visas for that role. This step is mandatory.
8. Complete the pairing - Click Next to finalize your job pairings and sync them to Wellfound.

What does it mean if some jobs were already successfully paired?

When we detect an exact match between your existing Wellfound job posting and a role in your ATS, the system automatically pairs them for you. You'll see a success message indicating which jobs have been auto-paired.

To review auto-paired jobs, click the dropdown menu to see which Wellfound listings have been automatically associated with their matching ATS roles.

What if I have duplicate manually posted jobs that need to pair to one ATS job?

If you have multiple Wellfound job postings for the same role, you can only pair one of them to a single ATS job. Each ATS job can only be mapped to one Wellfound posting.

To resolve duplicate postings:

1. Choose which Wellfound job posting you want to keep active and pair with your ATS
2. Consider removing or unpublishing the duplicate posting to avoid confusion
3. Ensure the selected posting has the most accurate job details and candidate pipeline

Important: You cannot pair multiple Wellfound job postings to the same ATS role, even if they appear to be for identical positions.

Important reminders

• After pairing jobs, review each job posting to ensure compensation information is included
• Ashby users: Only Open Jobs sync; contract positions, images, and additional locations are not supported

Need additional help?

If you encounter issues with job pairing or have questions about your ATS integration, contact our support team @ talent@wellfound.com